Terms and conditions
Hubbub Foundation UK and Virgin Media O2 have created and the ‘Time After Time e-waste fund’ to support projects that tackle the e-waste challenge in the UK.
Organisations will be selected from the pool of Applicants and will be offered funding for their project for a period of one year. The successful grant recipients (“Grantees”) will be required to report back on the impact of their project so the impact of the fund can be evaluated
Submission of an application for the Fund constitutes each Applicant’s full and unconditional agreement to these Terms & Conditions and to the Organisers’ decisions, which are final and binding in all matters related to the Fund.
Receiving funding is contingent upon fulfilling all requirements set forth in these Terms & Conditions and entering into further agreements, which shall be provided to the Grantees once selected from the pool of Applicants.
Terms and Conditions
DEFINITIONS
“Organisers” means
Hubbub Foundation UK
Somerset House
Strand
London
WC2R 1LA
“Fund Panel” means:
The team of individuals appointed to judge Applicant’s applications and select the Grantees.
“Applicants” means:
Any organisation that submits an application to the Time after Time fund via the fund website.
“Grantees” means:
Those organisations selected by the Fund Panel from the Applicants to receive grant funding.
FUND DATES
Expressions of interest open: Monday July 3rd 2023
Expressions of interest close: Friday 20th October 2023
We aim to invite successful groups to submit a full application on Tuesday 21st November 2023.
The deadline for full applications will be Friday 15th December 2023.
Grant fund distributed and projects to start: March 2023
Further dates will be announced in due course
APPLICANT ELIGIBILITY
The grant is open to any organisation that can prove they are an officially constituted body, registered in the UK. We anticipate that most applications will be from:
Charities
Academic bodies and institutions
Community Interest Companies
Social enterprises as defined: “Organisations that have a clear charitable mission, that can demonstrate the positive difference they are trying to make and which reinvest profits to further their social mission, and/or which, in a ‘wind-up’ situation, pass remaining assets on to another non-profit social enterprise that has a charitable purpose.”
For Profit organisation
Local authorities
Applicants must prove they are an officially constituted body in the UK by providing their company registration number, and/or charity registration number and their constitution.
This fund is for UK based projects only and will not fund organisations and project activity outside of the United Kingdom
For reasons of due diligence, and financial accountability we can only give the grant money to UK registered organisations, and spent in the UK.
The funding must be spent in the UK
Applicants must submit their audited accounts for the last financial year.
Applicants must be seeking funds to support a specific and discrete project, staffing costs are permitted within the proposed projects. Organisations seeking funding to cover core operational costs will not be considered.
The Fund aims to offer grants valuing £25,000 to £100,000. The grant must represent the majority funding for the project. The Organisers reserve the right to offer grants of a lower or higher value depending on the merit of the Applicant and funds available.
Applications from a collaboration of organisations or partnerships are welcomed. The lead organisation, which shall be the “Applicant”, must be one of the types of organisations listed above.
Each Applicant shall appoint one individual (the “representative”) to represent it and act on behalf, including registering and entering an application, of said organisation. The representative must be duly authorised to submit on behalf of the organisation. The representative warrants, represents and undertakes that:
They are duly authorised to act on behalf of the organisation; and
They have read these Terms & Conditions and that any partner organisation has read them and agreed to abide by them.
If fund recipients are for-profit organisations, any funds received must be restricted for the sole use of the focus areas (project) as outlined in schedule 1 of the agreement and no dividends may be drawn down throughout the period of the grant/project.
FUND APPLICATION PERIOD
Applicants may submit an expression of interest between 09:00 3rd July 2023 and 17:00 20th October 2023 (the “expression of interest period”).
Applications must be submitted through the website https://www.timeaftertimefund.org.uk by completing the online application form and submitting the required supporting materials.
Any expression of interest submitted outside of the application period will not be considered.
APPLICATION
Applicants for the Fund must demonstrate that their project will tackle digital exclusion and e-waste/
Applications must be completed in English.
An Applicant may not enter more than one application.
An application may be rejected at the sole discretion of the Organisers. This will include, but is not limited to, if the application, either in part or in its entirety, is deemed to be obscene, defamatory, likely to incite violence or illegal activity, in violation of any third-party’s rights, or is otherwise deemed to be inappropriate.
Applications must not infringe the intellectual property rights of any other person or entity.
By submitting an application, the Applicant warrants, represents and undertakes that any use of the application by the Organisers (or any of their respective partners, subsidiaries and affiliates) as authorised by these Terms & Conditions, shall not infringe upon, misappropriate or otherwise violate any intellectual property right or proprietary right including, without limitation, any registered or unregistered trade mark, copyright, design rights or patent, nor any privacy rights, moral rights nor any other rights of any person or entity.
For the avoidance of doubt, the Organisers shall not be liable for any third party claims for infringement of third party intellectual property rights subsisting within the Applicant's idea submitted within the application.
We are constantly creating and developing ideas to solve environmental challenges. Hence, by submitting an application, you agree that any ideas subsisting in your application does not preclude us from creating an idea that may be similar to yours. You acknowledge and agree that we cannot guarantee that something similar isn't currently being created or developed by us and we cannot guarantee that something similar will not be created in the future.
SELECTION PROCESS
We will assess applications received during the ‘expression of interest’ phase against the grant criteria. Selected proposals will be invited to submit a full application.
From the pool of full applications received, the Organisers will short list a number of Applicants. The short list of applications will be assessed by the Fund Panel. The Fund Panel will rate the quality of all applications using predefined criteria and choose the successful Applicants.
Successful Applicants will be offered a portion of the £500,000 grant Fund. The value of the grant will be decided by the judging panel and may be less than the value requested in the Applicant’s application.
Should a successful Applicant wish to accept the Fund offer, they will be required to enter into further documentation, which will include Offer Terms & Conditions. For the avoidance of doubt, no Grantee shall be eligible to receive Fund monies until they have signed their Offer Letter with the Organisers.
An Applicant will be deemed ineligible if:
they refuse to provide further requested information; and/or
they are uncontactable for a period of more than 7 days during the application process
The Organisers reserve the right, in their sole discretion, to disqualify any Applicant. This includes if they find the Applicant to be tampering with the application process or to be acting in violation of these Terms & Conditions, or to be acting in a manner that is in violation of any applicable law or regulation.
THE FUND
The Fund will support projects for one year.
Six months from the start of the Fund year and at the conclusion of the Fund year, Grantees will be required to report back to the Organisers. Details of the timings and requirements for the reporting will be provided to Grantees as part of the Offer Letter.
70% of the agreed funding will be paid out to Grantees on receipt of the signed Offer Letter. A further 20% will be paid on receipt of the six-month report and the final 10% will be paid on receipt of the final year-end report.
The grant money must only be spent in accordance with the guidelines set out in the Offer Terms & Conditions.
At the conclusion of the Fund, Grantees will be required to openly share learnings, outputs and results of the funded activities.
VERIFICATION OF POTENTIAL GRANTEES
All Applicants will be subject to further due diligence, including audited accounts and proof of status, such as charity registration number, company registration number and/or constitution.
GENERAL CONDITIONS
Each Applicant acknowledges and agrees that the relationship between themselves and the Organisers is not a confidential, fiduciary, or other special relationship, and that the Applicant’s decision to provide its application to the Organisers for the purposes of this Fund does not place the Organisers (or their respective agents) in a position that is any different from the position held by the members of the general public with regard to elements of the application, except as specifically provided in these Terms & Conditions.
The Applicant acknowledges and agrees that in making an Application, this does not and shall not be deemed to establish any partnership or joint venture between the Organisers and the Applicant.
By submitting an application, each Applicant (including all partners and participating members of an organisation) agree(s) to:
comply with and be bound by these Terms & Conditions and the decisions of the Organisers, which are binding and final in all matters relating to this Fund; and
indemnify, defend and hold harmless us, and any other organisations responsible for sponsoring, fulfilling, administering, advertising or promoting the Fund, and all of their respective past and present officers, directors, employees, agents and representatives from and against any and all claims, expenses, and liabilities (including legal fees) resulting from any breach of these Terms & Conditions by the Applicant.
LIABILITY
Subject to the remainder of this paragraph, the liability of us and the Administrator under these Terms & Conditions is strictly limited to £1,000 each.
Subject to the below, we shall have no liability in connection with:
any incorrect or inaccurate information;
technical failures of any kind including, but not limited to, malfunctions, interruptions, or disconnections in phone lines, internet connectivity or electronic transmission errors, or network hardware or software or failure of the Fund website;
unauthorised human intervention in any part of the application process or the Fund; and
technical or human error which may occur in the administration of the Fund or the processing of applications.
If for any reason an application is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, the Applicant’s sole remedy is to request the opportunity to resubmit its application. Such request will be determined at the sole discretion of the Organisers if the Fund application period is still open.
Nothing in these Terms & Conditions shall exclude or limit any party’s liability for death or personal injury caused by its negligence, for fraudulent misrepresentation and/or for any other loss or damage the exclusion or limitation of which is prohibited by English law.
MISCELLANEOUS
The Organisers reserve the right to cancel, suspend and/or modify the Fund, or any part of it, if any fraud, technical failure or any other unanticipated factor or factor beyond the Organisers’ control impairs the integrity or proper functioning of the Fund, as determined by the Organisers in their sole discretion.
The Organisers’ failure to enforce any provision of these Terms & Conditions shall not constitute a waiver of that provision. The Organisers are not responsible for incomplete, late, misdirected, damaged, lost, illegible or incomprehensible applications, or for address or email address changes of the Applicant. Proof of sending or submitting an application will not be deemed proof of receipt by the Organisers.
In the event of any discrepancy or inconsistency between any provisions of these Terms & Conditions and disclosures or other statements contained in any Fund materials, including, but not limited to, the Fund application form, Fund website, advertising (including, but not limited to, television, print, radio or online ads), these Terms & Conditions shall prevail.
The Organisers reserve the right, without liability, to amend these Terms & Conditions at any time in their sole discretion. In such event, the Organisers will post the amended Terms & Conditions on the Fund website. Any amendment will become effective at the time the Organisers post the amended Terms & Conditions.
Should any provision of these Terms & Conditions be, or become, illegal or unenforceable, such illegality or unenforceability shall leave the remainder of these Terms & Conditions unaffected and valid. The illegal or unenforceable provision shall be replaced by a valid and enforceable provision that comes closest and best reflects the Organisers’ intention in a legal and enforceable manner with respect to the invalid or unenforceable provision.
PRIVACY
Any personal information collected from you when entering the Fund is subject to the privacy policy which can be found on the Fund website
LAW AND JURISDICTION
These Terms & Conditions (including any associated non-contractual disputes or claims) are governed by English law and the parties hereby accept the exclusive jurisdiction of the English courts in relation to any dispute arising under or in connection with these Terms & Conditions.
CONTACT US
If you have any questions or wish to send us any notice regarding this Fund, please email us at tatfund@hubbub.org.uk